RaikaGoogle Calendar
Personal ICS feed keeps each employee’s shifts in sync.
Everything Raika does
One platform for planning, time and people.
From AI shift planning to payroll-ready hours and Swiss-compliant approvals — every module works together, so nothing falls through the cracks between tools.
Built for speed. Designed for people.
One intelligent workflow — instead of spreadsheets, scattered messages and manual rework.
Raika replaces the patchwork most shift teams run on with a single system that plans faster, adapts instantly, and keeps everyone coordinated every day. Web-based, so you manage everything from any modern browser — nothing to install.
7connected modules
1source of truth
0installs needed
01Workforce scheduling
Shift planning in three easy steps.
Create a plan, assign employees to shifts with AI — publish. Raika takes into account availability, skills and working-time rules, then proposes a full plan you can refine.
- Auto-assign shifts in seconds by your constraints
- Copy-paste existing schedules onto new weeks, taking into account availabilities
- See availability and approve absences in one place
- Stay fully adjustable after the AI pass
- Publish to every calendar with one click
- Manually assign shifts with eligible employees
In practice — a restaurant staffing manager creates a weekly schedule with Raika in seconds and makes manual adjustments based on individual preferences. Then, copy-pastes the weekly schedule for the next 8 weeks, automatically taking into account individual absences.
02Time tracking
Time tracking.
Clock in, track breaks, and keep overtime balances transparent — with live contractual and statutory splits, so payroll closes without the monthly investigation.
- Start and stop work and break timers in seconds
- Add manual time entries whenever needed
- Live overtime and work-time balances
- Contractual and statutory split included
- Separate approval policies per record type
- Transparent for managers and employees
In practice — an owner spots a rising overtime balance mid-month and rebalances next week’s shifts before it becomes a costly payout.
03Time & attendance
Absences & approvals, under control.
Standardize approvals and adapt workflows to each employee profile, so absences and shift execution stay compliant, transparent and easy to manage from your dashboard.
- Role-based approval workflows
- Configurable by record and absence type
- Per-employee vacation and exception handling
- All open time-off requests on one dashboard
- Approve or reject in a single click
- Transparent remaining vacation for everyone
In practice — a retail manager clears a morning’s holiday requests over coffee, with remaining-day counts shown right next to each name.
04Employee management
Self-service that lightens the load.
Store employee records and documents in one secure, structured workspace — and let your team keep selected details current themselves, so key information is always easy to find.
- All employee information in one place
- Customizable fields for every profile
- Role-based permissions control access
- Employees review and update their own details
- Set availability and request time off on mobile
- Nothing to install — runs in any browser
In practice — a new hire updates their own contact details and bank info on day one, so admin never re-keys a form.
05HR analytics
Data-driven decisions, at a glance.
Make informed decisions with detailed insights at your disposal. Track shift hours, work hours and more with Raika’s charts and statistics — and understand your operations at a deeper level.
- In-depth charts and statistics
- Track shift hours and work hours over time
- Spot trends across locations and roles
- Optimize workforce management with real data
- Track work hours by cost object, cost center, or team belonging
- Export figures for reporting and audits
In practice — an operations lead compares planned vs. worked hours per site each month and shifts budget to where demand actually is.
06Calendar
One clear view for your whole team.
Keep everyone aligned with a single source of truth for schedules, changes and responsibilities — so plans stay current and nobody works from a stale copy.
- Transparent schedule visibility for managers and teams
- Fast updates when things change mid-week
- Better coordination across locations and roles
- Fewer communication gaps and planning mix-ups
- Company holidays and absences shown in context
- Each person sees their own shifts at a glance
In practice — when a Tuesday shift moves, the change lands for everyone at once — no group-chat relay, no conflicting screenshots.
07Organization & setup
The backbone that makes plans accurate.
Model how your business really works — teams, skills, cost objects, cost centers, location and holidays — so every schedule, balance and report reflects reality instead of a rough approximation.
- Skills and qualifications per employee
- Teams and groups that mirror your org
- Multiple work locations, planned separately
- Cost centers and cost objects for tracking
- Public-holiday calendars built in
- Role-based permissions across the company
In practice — a multi-site retailer assigns only barista-qualified staff to the coffee bar, and books their hours to the right cost center automatically.
Integration & export
Connect Raika with the tools you already use.
Each employee subscribes to their shifts via a personal calendar feed — updates in Raika appear automatically, with no manual copying. Schedules and time records export cleanly for payroll, reporting and audits.
Outlook
Standard iCalendar subscription, always current.
Apple Calendar
Subscribe once; shifts update automatically.
Payroll & reporting
Approved hours export in a few clicks, ready to process.
Export formatsXLSXPDFICS feed
Ready to simplify your scheduling?
From availability to AI scheduling, Raika helps you plan smarter and move faster — without losing control.